March 28, 2005

Commissioners: Ernie Kelder, Ernie DeWitt, Harriet VanKleeck, Joseph Roddy

Others: Terry Johnson, Perry Soule, Supervisor Robert Gallagher

Meeting called to order at 7:05p.m. on a motion by Harriet. Motion Seconded by Ernie K.

A motion by Harriet to accept the February minutes, motion seconded by Ernie D.

Capital Projects: Terry gave each Commissioner a list of five capital projects that need to be done in the water and sewer district. Terry told the Commission that the Supervisor had a meeting with all of the department heads. He asked them to come up with five main improvement projects that are the most pressing and would need to be done over the next five years. These are the five items for the water and sewer district. Terry and the Commissioners went over the list.

Letter from NYS Dept. of Health: Terry gave each Commissioner a copy of a letter for the NYS Dept. of Health concerning the storage tank on Sand Hill Road. The letter states that the storage tank needs to be refurbished.

Letter from USDA: Ernie D. asked Terry, "Concerning the letter that was sent to Bob about the Rosendale sewer district compliance review on handicap accessibility, does it pertain only to the sewer district?" Terry said yes and explained why. A short discussion followed.

Water/Sewer Billing Cycle: Supervisor Gallagher informed the Commission that the bookkeeper is having a really hard time with meeting payroll and paying the bills from the sewer district. What is happening is it gets to the third month in the billing cycle and there is no money left in sewer. A loan from the water department was taken out so the sewer department can pay bills. They discussed changing the billing cycle from every three months to sending the bills out every two months so there is a quicker turnover on funds. Harriet said changing the cycle will have additional cost. The Supervisor agrees because they will be going out two more times a year. He also stated that even though the second notice is stating that this is the customers only notice, which included the date that the bill must be paid by, some customers will give Terry the payment when he comes to shut them off. Ernie K. asked. "When are we going to stop that?" Terry stated that he no longer puts a shut off notice in the customer’s door, but some of the customers still wait until that date to pay. A discussion followed on the pros and cons of billing bi-monthly. The Board would like Terry to see if it would be cost effective to send the bills out six times a year instead of quarterly.

District Expansion: The Town Supervisor, Bob Gallagher, showed the Commissioners a diagram of the proposed Park and Ride, that will be located near Don DePuy Garage, which is the whole reason for expanding the sewer district. Bob showed the Commissioners on the diagram how the expanded sewer district will encompass the park and ride and Ann’s Lane on Lower James Street. A discussion followed. All of the Commissioners present are in favor of the Park and Ride.

Shed Roof: Terry informed the Commission that he would like to purchase a shed roof for the sewer cleaner and portable generator to keep them out of the weather. Terry gave each Commissioner a price quote for the shed roof. He then explained what a shed roof is. A short discussion followed. All Commissioners agreed to the purchasing of the shed roof.

Meter readings: Terry told the Commission that all of the meters have been read and the bills will be going on Tuesday 3/29/05.

Dioxin: Terry informed the Commissioners that he received a letter and a map from the EPA. The EPA will be coming to the Sewer plant April 6 to start the testing for Dioxin at the sewer plant and the adjoining property. They are going to test for fifteen miles. Terry showed the Commissioners, that the EPA will start at Creek Lock Road. They will follow the creek all the way to Kingston and down the Hudson. A short discussion followed.

Purchase Order Request Sheet: Terry and the Commissioners reviewed the purchase order request sheet. All purchase orders were approved.

Vouchers were submitted for approval of payment.

Meeting adjourned at 8:45 p.m. on a motion by Ernie K. Motion was seconded by Harriet.

The next meeting is scheduled for April 25, 2005 at 7:00 p.m. at the Rosendale Recreation Center, 1055 Rte 32.

Respectfully Submitted

Theresa Heinitz