January 26, 2004

Commissioners: Harriet VanKleeck, Ernie Kelder, Ernie DeWitt, Carol St. Rose, Joseph Roddy

Others: Terry Johnson, Perry Soule, Scott Bey

Meeting called to order at 7:00 p.m. on a motion by Harriet V. Motion seconded by Ernie K.

A motion by Harriet V. to accept the December minutes, motion seconded by Ernie D.

Scott Bey: Scot Bey came to the meeting to discuss a sewage problem on Kallop Road. Scott stated that there is raw sewage running down the roads’ gutter. Harriet V. told Mr. Bey that the sewer district cannot afford to extend the district; Mr. Bey said he is aware of this but he would like to know if his next step would be going to the Health department about the matter. The Commission said he should talk to our Building inspector. Ernie D. suggested he could also get the Town Board’s opinion on the matter. Mr. Bey asked if there are any grants available and how would you go about getting them. Ernie D. told Mr. Bey, "This is just my opinion, but you would have to go to a grant writer because there is so much paper work to fill out to get a grant; perhaps the Town Board could help you to get a grant. A short discussion followed.

Stephanie & Wayne Temple: Harriet V. explained that Stephanie & Wayne Temple have a trailer behind their house which has been vacant for a year, they were not aware that they have a leak until Terry J. discovered it. Their bill total is $353.50; Stephanie asked if anything could be done to reduce her 4^th qtr. Bill. Stephanie gave me a copy of her current bill and her billing history. She asked if she had to attend the meeting, I told her no, Terry Johnson would be at the meeting to answer any questions on the matter. Carol St. R. asked where the Temple’s live, Harriet said the house is located on Main St. Harriet said the highest bill the Temple’s have had, according to the billing history, is $137.90 and she does not think the water when through the sewer. Terry said the water did go through the sewer. A short discussion followed. A decision was made that the Temple’s will pay the full sewer charge of $176.75 and the water charge will $54.95, the amount that was charged back in June of 2003. All Commissioners agreed.

New Water/Sewer Superintendent: Harriet V. told the Board that they need to discuss replacing the Water and Sewer Superintendent; a couple of applicants have applied for the position. Harriet stated that she would like to recommend Terry Johnson for the job and she proceeded to explained why. Ernie D. asked, "We only had four people apply for the job?" Harriet said yes. Terry informed the Commissioners that Joe Manner’s application should not have been included because he is not qualified for the job. Harriet informed the Board that Carol St. R. checked to see if there were any qualified on the civil service list with the County, there was no one. Joe R. stated that he also feels Terry Johnson should be the Superintendent and explained why. Ernie D. stated "I feel, to be fair to the other applicants, that they should at least be considered" Joe R. agreed with Ernie D. the others applicants should be interview. Joe R. asked, if they are interviewed, who should do the interviewed. Carol St. R. asked "What are the job requirements for Superintendent?" Terry Johnson stated the requirements for the job. Ernie D. stated "If these are legitimate applications, then interviews must be done". Joe R. agreed. A short discussion followed. Perry Soule (w/s liaison) stated "I recommend the Board interview the two applicants who applied for the job, this is just my personal opinion." The Board reviewed the two applications and discussed how to proceed. Terry Johnson said, "The one thing I ask the Board is whatever decision you make, try to expedite it because the manpower is short and Paul has no licenses what so ever." Ernie K. told Terry that between us and the Town Board we will try to get him qualified help. Joe R. asked Terry how Annette (part-timer) is working out and if she would be interested in the operator’s job. Terry replied that he did mention the job to Annette, but she was not interested in it. Perry S. asked Terry what his job title is. Terry replied senior operator. Perry S. then recommended they interview the two applicants to see if one of them may be interested in the senior operator’s job. Harriet said "At a lesser salary then they are making now." The Board again reviewed the applications that were submitted for the Superintendent’s job and the salary for the position; they decided to conduct the interviews on Monday February 2, 2204 starting at 7:00 p.m. at the Rec Center. A short discussion followed about what to ask at the interviews. The Board then went into executive session for five minutes to discuss the applicants. No decision made in executive session.

Truck purchase: Terry told the Commission, "The one thing that Pat wanted to accomplish before she left was to get approval to purchase a new truck. She told me that $24,000 is allotted in the 2004 budget, which the Town Board approved. Terry told the Board they were given a proposal for a Ford pick-up truck, written by Carol Hornbeck because the Highway department is also purchasing a new truck; the quote is a state bid price. Terry informed the Commission that according to Carl H., Bob Gallagher (new supervisor) will be doing things differently as far as purchasing goes; if one department is purchasing a new vehicle or computer, etc., he would like to purchase them at the same time. All Commissioners agreed to the purchase of a new truck.

Water Meter upgrade: Harriet V. asked Terry J. about the water meter upgrading. Terry told the Board that he had talked to the gentleman who administers the grants and told him how many meters we would need to upgrade; I contacted a supplier, who gave a price of $105.00 per meter. The gentleman that also told me that he could get us a grant for $75,000, which would pay for all of the meter heads in the district, our upfront or in-kind money would be installing all of the meters. We will not be able to obtain the grant this year, the grant application has to be post marked by February 2^nd but he is willingly to come down here and help me fill out the grant, so that we can submit for next year. Joe told Terry J. that when Pat talked about the grant, she made it sound like it would be a 50/50 deal; at the time she did not have a lot of information about it so, I did not think a matching grant was a good deal for the water department. Terry told Joe the grant is not a matching grant because they are willingly to give us $75,000. Terry answered questions the Board had about the grant and about the new metering system. Joe said, "It sound like a good deal to me, I recommend that we tell the Town Board so we can have our water department get started on the grant for next year." Harriet told Joe Perry Soule is the liaison to the Town Board. After Terry J. explained how the grant works. Perry S. said he would make a recommendation to the Town Board, at their next meeting, that the water department apply for the grant to upgrade water meters.

Sand Hill storage tank: Harriet V asked Terry J. about the storage tank on Sand Hill. Terry said the engineers had a little problem trying to get the plans from the company which originally built the tank; they would not release the plans to the engineers because of the 911 incident. Terry got Supervisor Gallagher to write a letter to the company authorizing the release of the plans to the engineers. Terry then told the Commissioners what the engineers have been doing so far with the tank and then they discussed the recent resolution which was passed for the tank.

Water Consumption: Terry informed the Commission that a little over 170,000 gallons of water was consumed during the fire on Main Street. Joe R. stated, "They used that much water in the first half hour." Terry told Joe R. no they did not, he had Paul monitoring the gauge to make sure the water level did not go below 30 feet. Terry stated that he set a limit on the fire company also; if the water level did go below 30 feet, the well has to be put on, which we don’t like to do. A short discussion followed.

Purchase Order Request Sheet: Terry and the Commissioners reviewed the purchase order request sheet. All purchase orders were approved.

Vouchers submitted for approval of payment.

Meeting adjourned at 8:50 p.m. on a motion by Ernie D. Motion seconded by Ernie K.

The next meeting is scheduled for February 23, 2004, at 7:00 p.m. at the Rosendale Recreation Center at 1055 Rte 32.

Respectfully Submitted

Theresa Heinitz

_____________________________________________________________________________

Rosendale Water & Sewer Commissioners Monthly Meeting

February 23, 2004

Commissioners: Harriet VanKleeck, Ernie Kelder, Ernie DeWitt, Carol St. Rose

Others: Terry Johnson, Perry Soule, Margaret Ryan

Meeting called to order at 7:00 p.m. on a motion by Carol. Motion seconded by Ernie D.

Margaret Ryan: Margaret Ryan came to discuss the water in her basement at 410 Main St. Meg explained that the water had been running for a couple of days, but they were unaware of it. Water also leaked into the movie theater’s basement; the fire company pumped the water from both buildings. Meg said she was not sure how the water got into the basement, but read in the paper, it was a water main break. Terry stated, that is what the Blue Stone Press had printed in their paper, but it was not a water main break. Ernie D. asked Terry if the water went through the meter. Terry replied 66,000 gallons went through the meter but did not go into the sewer. Ms. Ryan’s 1^st quarter water will be $497.00 for water and sewer. Ernie D. asked "Did it appear that the pipe was frozen and then broke?" Terry said yes and explained that the McCormack’s have a ¾" copper waterline. The line looked like it was connected on a ninety degree angle; the line broke and had just basically fallen down. Water was pouring out. Meg stated that the valve was not broken, just the pipe was. Terry explained "Your shut off valve before your meter, which every customer is required to have, was left in the on position, if it had been shut off, no water would have escaped and all you would have seen was the broken pipe on the floor." Harriet asked Meg Ryan, "So what are you asking us to do?" Meg said that she does not want to have to pay the sewer portion of the bill, since they did not use it. Terry mentioned to Harriet that whatever the commission decides, Meg will still have to pay the minimum charge of $35.00 on sewer. Harriet told Meg they will discuss the matter further and let her know their decision. The Commissioners decided Margaret Ryan’s 1^st quarter water and sewer bill will be reduced as follows: She will pay $248.50 on the water portion and only be charged the minimum of $35.00 on the sewer portion. She will be billed a total of $283.50.

Applications: Terry informed the Commission that the ad for the operator’s job was in the paper from Feb. 16 through Feb. 22. Applications have to be submitted on or before March 1, 2004. Four applications have been submitted, but none of the applicants are certified. A short discussion followed.

A motion by Harriet V. to accept the January minutes, motion was seconded by Ernie K.

Van: Terry stated to the Board that he had Theresa (w/s clerk) find out the cost to purchase and/or lease the van another year. Buying the van would cost $9,900 plus $175.00 for doc fees and another years’ lease it will cost $3,300. Just leasing for three years their department practically brought the van already. Perry asked Terry if he knew how much money has been spent leasing the van. Terry stated that he has no idea. A short discussion followed on buying the van verses leasing for another year. Perry S asked Terry, if the water department is planning to pay cash for the new truck; Terry said yes. Perry stated if the water department is planning to purchase both the truck and the van, he would like to explain how Chief Rowe purchases his vehicles for the police department. The Chief will split the price of the new vehicle in half and finance it through Ford Motor Credit for two years. The interest rate at this time is 5.52%. The water department could do the same thing; add the truck and the van balances together, then split the total in half. The first half of the balance will be paid in the first year and then you pay the balance off in the second. By doing it this way you are only paying about seven hundred and change in interest over a two year period. The Town already has account with Ford Motor Credit and they will finance any vehicle, not just Fords. A short discussion followed. A motion by Harriet V. to purchase the Dodge Van, motion was seconded by Ernie D. All Commissioners agree. Perry S. told Terry to look into going through Ford Motor Credit to finance both the truck and the van. Terry said that he will talk to Ann (asst. to Supervisor) tomorrow. Perry said Terry should also talk to Jimmy Rowe, because he knows all about Ford Motor Credit and he will also have the phone number to contact them.

Health Department: Terry stated one thing not listed on the agenda is the letter we received from the Ulster County Health Department concerning our water shed. The Health department would like signs put up at our water plant, especially by the entrance, stating in no uncertain terms, there will be no trespassing at anytime. The reason is because of the 9/11 incident." The Board told Terry to take care of that ASAP. A short discussion followed.

Schooling for Paul West: Terry informed the Commission that Paul West will be attending Ulster County Community College in the fall, working toward getting his license for water and wastewater. Terry stated at this time, because he is the only one certified, he cannot be away from the plant more than three hours. Terry also stated that he has received a few job applications but so far no one has a license. A short discussion followed.

Purchase Order Request Sheet: Terry and the Commissioners reviewed the purchase order request sheet; all purchase orders were approved.

Thank You: Terry said at this time he would like to thank this Board for recommending him for the Superintendent Job, but as of yet there has been no discuss on his salary. Harriet stated to Terry that she believes the Town Board makes that decision. Terry said he believes the recommendation comes from this Board. Harriet asked you make $37,500 now? Terry said no, it is $37,000. Harriet asked what was Pat making $40,000, right? Terry said he believes it was $44,000. He said he does not expect to go to that level, but his work load has increased. Harriet asked Terry if they should be talking about his salary when he is present; Terry said he does not see a problem with it. Harriet stated to the Commission, that she would like to see Terry’s salary increased to $40,000 for a period of time, but not locked in for a whole year either. Ernie D. stated that it sounded reasonable to him. Harriet said, "Like I said I don’t want the salary locked in for the whole year, so we will do a ninety day period. We will then see how Terry is doing after the ninety days, and then we would hope the Town Board would consider increasing the salary by xxx amount of dollars." All Commissioners did not see a problem with doing it that way. Ernie D. stated that we will have to recommend to the Town Board the initial increase in salary, they will have the final say on the matter. A short discussion followed. Harriet stated they will make a recommendation to the Town Board to increase the Terry’s salary to $40,000 for a ninety day period. They will do an evaluation to consider an additional increase in pay. They will then make another recommendation to the Town Board for an additional increase.

Meeting adjourned at 7:50 p.m. on a motion by Ernie D. Motion seconded by Carol St. R.

The next meeting is scheduled for March 22, 2004 at 7:00 p.m. at the Rosendale Recreation Center at 1055 Rte 32.

Respectfully Submitted

Theresa Heinitz

_____________________________________________________________________________

Rosendale Water & Sewer Commissioners Monthly Meeting

March, 22 2004

Commissioners: Ernie Kelder, Harriet VanKleeck, Carol St. Rose, Joseph Roddy

Others: Terry Johnson, Perry Soule

Meeting called to order at 7:00 p.m. on a motion by Harriet V. Motion seconded by Ernie K.

Prior to accepting the February minutes a correction will be made by Harriet. At this time the minutes state that Megan Ryan first quarter will be split as follows: Water - $248.50, Sewer - $35.00 and the total is $283.50. The water portion will now be $250.60, Sewer - $35.00 which totals $285.60. Harriet then made a motion for the minutes to be accepted. Motion was seconded by Carol.

Joe Manner: Terry informed the Commission that he hired Joe Manner for the operator job. Terry stated that he did call Joe again before hiring him to inform him of the salary. He also told Joe to tell him now if he has a problem with the salary because he does not want him coming back in July saying that he has changed his mind about working here. Joe’s first day will be March 29, 2004. Perry S asked what the salary is. Terry said Joe will start at $10.00 per hour because he is not certified. Perry asked if Joe is full time. Terry said yes. Perry asked if Paul West is full time also. Terry said yes. Perry asked if the water department has always had three full-time employees. Terry said yes and they also have a part time worker for the weekends. A short discussion followed.

Lack of Certified Operators: Terry informed the Commission that he had six applications come in for the operator’s position that he just filled. Out of the six applicants only two gentlemen had one of the licenses required. The one gentleman that I did offer the job to was presently working for a wastewater plant, so he could be left on his own. He then asked what the salary was and I told him I would have to check. So, I went to talk to Harriet about raising the salary for the operator’s position which she agreed to do. The salary was put up to $14.00 per hour, but the gentleman still did not want the job. A short discussion followed on how hard it is to get a certified operator. Terry told the Commissioners why he went with Joe Manner. Joe and Paul are both signed up to attend Ulster in the fall. Terry told the Board that he will request a purchase order once he gets a final price for the class. Terry said both Paul and Joe were informed that they must work for the Town for three years or they would have to repay the Town for the schooling which is pro-rated. Perry asked Terry how much will it cost. Terry said around $2,500 for each. Perry said plus their time. Terry replied that we do not pay for time; we never have. Perry told Terry to be careful about that; Terry should check and make sure you don’t have to pay for their time.

SCS Engineering Report: Terry informed the Commission he received the results from O’Brien & Gere for the Pilot study (NYSERDA) which was done at the sewer plant; the report shows the system does work. Terry explained that in the last few years they have been in violation with the DEC over our suspended solids and Effluents, which we have never been fined for. The results we have received shows that we are now in compliance with DEC and he explained why. If we were to go with this system it would cost over $150,000. A short discussion followed on the new system. Perry S asked Terry if Creek Lock Commons were to be put on this new system, what capacity would we need to handle the development. Terry stated that Pat had figured approximately 25,000 gallons a day. Perry asked it that would be enough. Terry explained that the new system would give us 10,000 gallons more plus the 15% we have now which is 15,000 gallons, give and take storm water and rain. Joe asked Terry, "Did you state Pat had figured that Creek Locks Commons would use 10,000;" Terry stated it is based off a formula we use which he explained. Perry S. asked when they last raised the minimum rate for water and sewer; Terry said for sewer in 1991 and water was in 1994. Perry stated that they should look into increasing the rates. Terry told Perry he talked to the Supervisor about it, and he said he is going to push for a rate increase. A short discussion followed.

Seminar: Terry informed the Commission that he would like to attend a seminar at the Hudson Valley Resort, which will be demonstrating the new meter reading system we will be applying for next year. Napanoch water department has installed the new system, so we will see first hand how the system actually works. Harriet asked when is the seminar being held, Terry said he does not know the exact date that the demonstration will take place, but the seminar runs from Monday 5/17 – Thursday 5/20 at a cost of $50 per person. He would like to attend the day they have the demonstration of the system. Perry asked if there are any other days he would like to attend. Terry said yes. Perry told Terry he should also go on those days. Joe asked would it be worth sending Joe and Paul to this seminar, Terry said no, not at this time. Terry asked the Commissioners to approve a purchase order for $100.00. A motion by Ernie K. to allot $100.00 for Terry Johnson to attend the seminar at Hudson Valley Resort. Motion seconded by Carol. All Commissioners agreed.

Terry’s Letter: Harriet stated this Board and the Town Board were sent a letter from Terry Johnson in response to the letter dated 3/8/02 from Supervisor Robert Gallagher concerning his salary. Harriet told the Board that Terry Johnson had stopped at her house and they discussed this matter. The Supervisor’s letter states that Terry’s new salary is $40,000 per year and he will not be eligible for overtime at the new salary. Terry’s letter states that he is willing to put his salary back to where it was, $37,500 and have it continue that way until such time as another person becomes certified. When another person is certified, Terry’s salary would be put back to $40,000 per year. Terry explained at this time there is no way around it because he is the only one certified at this time. Harriet stated that if they had thought of that before they raised his salary, they could have just left it at $37,500. Joe asked Terry what Pat was making, Terry said $44,000. Joe said that he can understand the Town Board, when you set a precedent, you cannot set someone’s salary and then give them overtime. What we should do is give Terry a high pay raise because of the time he is putting in and when someone becomes certified put it back to $40,000. They could put it up to $42,000. Carol asked would that be enough to compensate the overtime he is now putting in. Terry told the Board since getting the $2,500 raise from $37,500 to $40,000, his check last week showed a net gain of only $23.00, and he did 6 to 7 hours of overtime. A short discussion followed. Perry S. told the Board that Terry’s job is an administrative job, as with administration in all of the Town’s departments, it is salary; and his feelings on this is he does not think the Town Board can honestly make an administrative job hourly, if we were to do that, everyone in town who has an administrative job would want at an hourly rate with overtime. Perry told Terry that the Town Board received a letter from Harriet requesting that you receive $40,000 at an hourly rate, the Board agreed to the $40,000 but we could not come to an agreement on paying it at an hourly rate. Perry told the Water/Sewer Commissioners that another letter could be written, requesting an increase. A short discussion followed. The Commissioners will submit an amended letter to the Town Board requesting an increase in Terry’s salary.

Vouchers were submitted for approval of payment.

Meeting adjourned at 8:11 p.m. is scheduled for April 26, 2004 at 7:00 p.m. at the Rosendale Recreation Center at 1055 Rte 32.

Respectfully submitted

Theresa Heinitz

_____________________________________________________________________________

April 26, 2004

Other: Terry Johnson

Meeting called to order at 7:00 p.m. on a motion by Ernie K. Motion seconded by Ernie D.

Prior to accepting the March minutes Harriet V. would like to make a correction on the second page. At this time the minutes state: Harriet told the Board that Perry Soule had stopped at her house and they discussed this matter. It should be Terry Johnson stopped at the house. Minutes were then accepted on a motion by Carol, motion was seconded by Harriet.

Water/Sewer Service – Madeline Lane: Terry informed the Commission that he received a request from William Jobsis for water & sewer service at 7 Madeline Lane (a letter was sent to each Commissioner). Terry asked the Commission if they had read the letter. The Commissioners said they did. Terry explained that Mr. Jobsis would like to build a two car garage with an apartment on top. Joe stated that he read the letter and he does not understand why there is a problem hooking up to the system. Terry told Joe that there is no water main on Madeline Lane. Ernie K. explained to Joe why there is no water main there. Joe stated that there was a piece of property on Creek Locks Road which had two houses on it, that was sold last year to two individuals and they sub-divided the property. The property should not have been sub-divided but it was. Terry informed Joe that Harry (the town building inspector) told him that the property is not eligible for a sub-division. Ernie D. asked if the property was approved for a house. Terry said yes that was the first thing he had asked Mr. Jobsis also. Terry then explained that the water line will be shared between the two houses, but each house will have its own sewer line. They will also have their own meters, shut off valves, and curb box, everything will be separate. A discussion followed on whether to allow Mr. Jobsis to share a water line between two houses and to hook into the town’s sewer. All Commissioners agreed to allow William Jobsis to tap into the sewer and to share a water connection between two houses at 7 Madeline Lane.

Clarification on Rules & Regulations: Terry told the Commission that he was reading over the water & sewer rules and regulations and came across water regulations #73-18 Separate Meters (a copy was given to each commissioner.) The regulation reads: Each dwelling, house, trailer, business or building (or part thereof having unrelated occupancy or distinctive use) shall have a separate meter. However, where a dwelling is a multiple dwelling (a building containing more than one unit utilized or adapted for use as a dwelling), and the landlord supplies water to tenants, one meter shall be considered ample. Bills for water service of this nature will be prorated on the basis of one minimum per family or unit or business. The property owner is ultimately responsible for paying all water rent and charges. A discussion followed on how to handle this matter. The Commissioners decided that they should get a legal opinion from a lawyer on regulation #73-18 Separate Meters before they informed the public of this matter.

Fee for water taps & permits: Terry informed the Commission that at this time the water department is charging $625.00 for a sewer tap; of that amount $525.00 is for the permit and $100.00 is for the tap itself. The charges to do a water tap are: there is no fee for the permit and only $50.00 is being charged to do the tap. Harriet asked why there is no charge for a water permit. Terry replied that he did not know why. A discussion followed on what the charges should be for a water permit and increasing the present tapping fee for a water tap. The Commissioners feel that $250.00 should be charged to do a water tap and a charge of $25.00 for the water permit. Charges cannot be changed until they are approved by Town Board.

Storage tank bid Specs: Terry told the Commission that this Board and the Town Board had asked O’Brien & Gere to submit Specs for refurbishing the storage tank on Sand Hill Rd and they did. The first bid includes: draining of the tank, cleaning & painting both the inside and out, plus removing all of the lead paint from the outside of the tank. The second bid includes the same items as the first bid, except the lead paint will not be removed from the outside of the tank. They will just be painting over it and so this bid will be cheaper. Terry explained to the Board what would be involved to remove the lead paint from the tank. Harriet asked if it is legal to paint over the existing paint. Terry said yes. Joe asked what the cost is. Terry stated that the engineers are estimating the cost up to $150,000 for the first proposal and much less for the second proposal. The engineer would like to put both proposals out for bid even though they know that the Town may not be able to do the project. At least they will have an idea of what it will cost. The Supervisor has basically told O’Brien & Gere that the town will be unable to do this project, but knowing the cost of the project, he is going see if he can get a HUD Grant or whatever else he can do to raise the funds. Ernie K. asked, how long will the tank be out of service. Terry said the tank will be out of service for 70 days. Ernie K. asked if the district can handle being out that long. Terry said yes they could but, if there was a fire, it will take 90 gallons per minute. We need that just to supply the Town and that is without filling up the tank. The filter plant, with all the filter trains running, can put out130 gallons per minute, but that is if there is no fire fighting. The only thing we would have, if we needed it, would be the renda well. A short discussion followed. Terry asked the Commissioners if they are in favor of putting the storage tank proposals out for bid. All Commissioners are in favor of putting the proposals out for bid.

Terry’s Salary: Ernie D. would like to bring up one item concerning Terry’s salary since he was not at the meeting last month. The Town Board seems to think that Terry should get a flat salary of $40,000 a year and not be eligible for overtime. Ernie asked Terry if he is losing money on that salary. Terry told Ernie yes and explained why. Harriet informed Ernie that she did send another letter telling the Town Board to increase Terry’s salary to $42,000. Carol asked Terry if he has heard anything back from the Town Board. Terry said no. A short discussion followed.

Purchase Order Request Sheet: Terry and the Commissioners reviewed the purchase order request sheet. All purchase orders were approved.

Vouchers were submitted for approval of payment.

Meeting adjourned at 8:15 p.m. on a motion by Joseph R. Motion seconded by Carol St. Rose.

Next meeting is scheduled for May 24, 2004 at 7:00 p.m. at the Rosendale Recreation Center at 1055 Rte 213.

_____________________________________________________________________________

Rosendale Water & Sewer Commissioners Monthly Meeting

May 24, 2004

Commissioners: Ernie Kelder, Ernie DeWitt, Harriet VanKleeck, Joseph Roddy

Others: Terry Johnson, John Maylie

Meeting Called to order at 7:00 p.m. on a motion by Harriet. Motion seconded by Ernie K.

A motion by Harriet to accept the April minutes, motion was seconded by Ernie D.

Letter from Attorney about rules & regulations: Harriet asked if everyone had received their letter from the attorney. They said they did. Harriet stated that she has not heard from the Town Board yet on this matter, but the attorney has suggested a meeting with someone from this Board to discuss this matter. Harriet thinks we should advise the Town Board that we are willing to sit down with them and the attorney to talk over what has to be done to enforce regulation 73.18. Joe R. arrived late and Harriet explained to him what we were discussing. Joe agrees that we should do what is necessary to get the regulation enforced, but he does not think we should meet with the attorney; we should just tell the Town Board that we want to see the regulation enforced and let them take care of it. Harriet asked Joe, "So you don’t want to meet with the attorney." Joe said "no, why waste money, and who will be paying for the attorney anyway." Ernie D. told Joe that in order to raise the water tapping fee and permit fee it would have to go to a referendum. Joe’s opinion is to tell Town Board this Board would like to see regulation 73.18 enforced, have the water tapping fee, the water permit fee changes; have them make the changed to the rules and regulations and all Town Board has to do is put it on their agenda. All Commissioners agree to inform the Town Board to start the proceeding for enforcing regulation 73.18 and getting the water tapping fee and permit fee changed. A short discussion followed on regulation 73.18.

Price for Schooling: Terry informed the Commission that the cost to send Paul West and Joe Manner for the water course in September at UCCC will be $750.00 each. Payment must be made before August, so he will put in a purchase order request at the July meeting.

Paul West: Terry gave each Commission a copy of a letter that will be given to Paul West on Tuesday 5/25/04. The Commissioners took a moment to read the letter. Harriet asked Terry if the Town Board was given a copy. Terry stated that a copy was given to Bob Gallagher (Supervisor). Harriet then asked if Paul was doing this while Pat was here. Terry said no, never a problem like this. Terry believes it is happening because of the current situation we have at this time. Harriet stated that this Board is behind him 100%. Harriet asked Terry if he has logged everything. Terry said yes. Terry told the Board according to the employee’s handbook, the first would be a verbal warning. The second is written and the third would be going before the Town Board where a decision is made whether the employee is suspended for thirty days until they can get a civil service hearing scheduled. Ernie K. asked Terry how old Paul is. Terry replied fifty. Harriet said so we might not be sending two people to school? Terry stated that will depend on whether or not Paul’s performance improves. I am having a talk with Paul tomorrow (5/25/04). Harriet said that at least you will have until September 1^St; if you do sign Paul up for school and thing do not improve, you could always pull him out. A short discussion followed about Paul.

Pay for unused vacation time: Terry told the Commissioners that he had asked the Town’s Bookkeeper about being paid for his unused vacation time. The Bookkeeper told him that she would need something in writing from this Board saying they approve. Harriet stated that she absolutely approves of Terry being paid for his unused vacation time. Terry will not be able to use his vacation time because at this time he is the only person who is certified at the water and wastewater plant. All the Commissioners agreed to Terry being paid for his unused vacation time. Harriet will send a letter to the bookkeeper stating this fact.

Purchase Order Request sheet: Before reviewing the purchase order request sheet three items needed to be added. They are as follows: Mike’s Auto – NTE $150, Rosendale Hardware – NTE $150 and MES - $552.00 which is for having lights installed on the Ford truck. Terry and the Commissioners reviewed the purchase order request sheet. All purchase orders were approved.

Vouchers were submitted for approved of payment.

Meeting adjourned at 7:55 p.m. on a motion by Ernie K. Motion seconded by Harriet V.

Next meeting is scheduled for June 21, 2004 at 7:00 p.m. at the Rosendale Recreation Center at 1055 Rte 213.

Respectfully Submitted

Theresa Heinitz

_____________________________________________________________________________

Rosendale Water & Sewer Commissioners Monthly Meeting

June 21, 2004

Commissioners Carol St. Rose, Joseph Roddy, Harriet VanKleeck, Ernie Kelder, Ernie DeWitt

Others: Terry Johnson

Meeting called to order at 7:00 p.m. on a motion by Harriet V. Motion was seconded by Ernie K.

A motion by Joe R. to accept the May minutes, motion was seconded by Ernie K.

Alarm System: Terry told the Commissioners to take a moment and read the information on upgrading the alarm dialer that they were given tonight. Terry explained to the Board that their present alarm system was installed over twelve years ago and it has not been working correctly since about November or December of last year. The alarm, when working correctly, monitors how much water we have in our system. But because it is not, we have to shut down the plant several times throughout the day and check the panel to see how much water is in the system. A short discussion followed. A motion by Joe R. to install and setup a new 16-channel alarm dialer at a cost of $4,100.00. Motion was seconded by Ernie D. All Commissioners in favor of motion.

Paul West: Terry stated to the Commission that at the last meeting they were shown a letter that would be given to Paul West concerning his work performance. Terry told the Board that Paul W. came to work on Monday, June 14 and called in sick on Tuesday, Wednesday and Thursday. When Paul called in on Thursday, the message stated that he would be in on Friday to clear up a few loose ends. On Friday I was expecting him to bring in his resignation, but I never saw him. On my desk I found his I.D. badge, his pager, and the keys to the plant. No note or explanation was left. The bookkeeper’s concern at this time is that Paul is going to try to get unemployment. But according to the Town Employee’s Handbook, if the Town does not hear from an employee in three or more days, they consider that employee resigned. If Terry doesn’t hear from Paul by Thursday (6/24/04), he will be sending him a certified letter, which will state that the Town has not heard from him in three days and they will consider him resigned. A copy of the page from the employee handbook on attendance will also be sent with the letter. A short discussion followed.

New Employee: Terry told the Commission that a help wanted ad will have to be put back in the paper again and they will also have to check the civil service list at the county. A short discussion followed.

Pay Scale: Terry stated to the Board, when he starts getting calls from the help wanted ad, he would like to know what he can tell them about the salary, instead of telling them that he will have to get back to them about that. The help wanted ad will not state the salary. A discussion followed on what a person should be paid if they have both licenses; if they have only one license; and if a person has no experience, but are willing to get their licenses. The water clerk asked the Commission if she should be recording the salaries that they are discussing. She was told no. Joe said the decision they make on the salaries cannot be told to the applicants until a proposal of salaries is given to Town Board, from us, for their approval. Harriet asked Terry if he stops down to Town Hall during the week. Terry said yes, several times throughout the week. Harriet told Terry to have a talk with the Supervisor, tell him what they have discussed about the salaries, and see what he thinks you should do. Carol thinks they should state the hourly rate that they have discussed in the minutes. A short discussion followed. All Board members decided to state the salaries in the minutes. The salaries are as follows: If a applicant has at least one license, the pay will be $14 per hour; with two licenses it will be $16 per hour; and if they have no experience, their pay will start at $10 per hour for a period of six months, then the salary will be increased to $12 per hour. All the Commissioners agreed on these salaries.

Matching Grant: Terry told the Commission that the Supervisor gave him information about Matching Grant (commissioners were given a copy). Terry explained what a Matching Grant is and how it works. After a short discussion, the Commission decided not to do the Matching grant.

Creek Lock Commons: Terry informed the Commission that he received a copy of a letter from the Planning Board. The letter was from Regan Development. The letter states that they withdrew their application for the development which was to be built on Creek Locks Road. Terry then read the letter to the Commission. A short discussion followed.

Flat Service Charge: Harriet asked Terry what a flat service charge is. Terry explained that Supervisor Bob Gallagher called him into his office after the May water/sewer meeting. We talked about how this Board wants to start enforcing regulation 73.18 separate meters. Bob is concerned if they enforce the regulation, it is going to cause a fire storm within the district. So what Bob is proposing instead is that a flat fee be charged for multi-dwellings. He did not give me a figure as of yet. Ernie D. asked "You mean like a minimum flat fee?" Terry explained if a customer has three apartments and there is only one meter for that dwelling, a flat fee would be charge for the two other apartments. Ernie D. said the customers with multi-dwellings would still be charged for the gallons used, right? Terry said, yes plus a flat fee for each apartment within that dwelling. Harriet agrees that this would be a better way to handle it. Terry said that is how Bob feels also. Bob, of course cannot make this decision; it has to be the whole Town Board’s decision. But that is what he is proposing, that a flat fee be charged for multi-dwellings. Joe asked Terry if Bob, or if the Town Board, has gone over any of the specifics for re-enforcing the laws on the books now? Terry stated that they did not discuss that, but obviously, we can enforce it if you want. Now we have to be sure that there is a multi-dwelling and who is going to do that. What will happen is we will have neighbors telling on neighbors which will cause a lot of commotion within the district. Ernie D. said that it order to change these regulations, will we have to have a hearing on this? Harriet said yes they would. Joe said, so the Supervisor is proposing a flat fee? Terry said yes. Joe does not think it will be any different then if they enforce the regulation that is on the books now. Joe also stated that as far as he is concerned, if the town would hire an assistant for the building inspector, they can go through the water/sewer records and see who owes multi-dwelling s in the district which should not be that difficult to do. Harriet still thinks the flat rate is a better way to go about it. Joe thinks that everyone thinks this will be a hot potato, and it really is not. Terry stated that the flat rate is not the only thing that Bob would like to do. He would also like to increase the sewer rate in September or October. Joe asked Terry what is going on with getting the tapping fee changed and charging a fee for a water permit. Terry said all we have to do is have it amended. Joe stated, so at this point, nothing is being done. Terry said yes. A discussion followed why nothing is being done to change the tapping fee for water and charging for a water permit. A discussion then followed on whether to enforce regulation 73.18 or charge a flat fee instead. The Commissioners would like to enforce regulation 73.18 separate meters, for multi-dwellings, rather then charge a flat rate fee.

Purchase Order request sheet: Terry and the Commissioners reviewed the purchase order request sheets. All purchase orders were approved.

Vouchers were submitted for approval of payment.

Meeting adjourned at 8:30 p.m. on a motion by Joe R. Motion was seconded by Harriet V.

Next meeting is scheduled for July 26, 2004 at 7:00 p.m. at the Rosendale Recreation Center at 1055 Rte 213.

Respectfully Submitted

Theresa Heinitz

_____________________________________________________________________________

Rosendale Water and Sewer Commissioners Monthly Meeting

July 26, 2004

Commissioners: Harriet VanKleeck, Carol St. Rose, Ernie DeWitt, Joseph Roddy

Others: Terry Johnson, Supervisor Bob Gallagher, Perry Soule

Meeting called to order at 7:05 p.m. on a motion by Harriet V. Motion seconded by Ernie D.

A motion by Joseph R. to accept the June minutes, motion was seconded by Harriet V.

Raising Water and Sewer Rates: Harriet informed the Board that the Town Supervisor has come tonight to speak with us about a suggestion he has for increasing the rates for water and sewer. A spread sheet from the Supervisor was given to each Board member showing past revenues and expenditures for water/sewer and also shows a plan to increase the revenues. Bob stated that budget time is here and because discussions are going back and forth about charging for multi-dwelling meters or charging a service charge; Supervisor’s plan has a service charge, which is cost imperative because the cost to the water dept to install the meters and having customers with a multi-dwellings, having to redo plumbing within their structures is prohibitive. Joe told Bob that no where in the regulation does it state about putting in meters. Bob said that was the impression he had. Terry explained what the regulation states. Bob explained the spread sheet to the Commissioners; after which they all agreed that the rate increase is reasonable and they don’t see customers having a problem with it either. Harriet said that a public hearing will have to be scheduled. Bob agreed. Perry S. said he would like to know if someone would give him a call when he is unable to attend a meeting and ask his opinion or for his support when they are discussing tropics like salaries, a rate increases and etc. Harriet asked if he had received the minutes; Perry said yes. A short discussion followed. Joe asked the supervisor "Everyone pays a minimum charge on the town tax bill, will they be able to vote?" Harriet said no, only the people who are in the district will be allowed to vote. A discussion followed about where the water and sewer district will be five years from now, financially. The Supervisor asked the Board to give him an answer on whether or not they are going to go with his plan for increasing the water/sewer rates before the Town Board’s September meeting. The Board stated that they would. After the supervisor left, Ernie stated that he would like to bring up something while they are on the subject of whether or not to put in separate meters or charge a flat fee for multi-dwellings. Ernie stated that Jack Walsh who is refurbishing a building on Main St., he is putting individual meters in the building because all new plumbing has to be installed anyway. Older buildings in town, some with two, three or four apartments, would have to reroute a lot of plumbing, which would be a high cost to them; his opinion is to charge a flat fee to the home owners, which would be a lesser cost to them. When a new multi-dwelling is being built, each apartment in that building must be individually metered. Harriet thinks that is a fair way of handling the separate meter regulation. Joe told Harriet that the regulation does not state putting in separate meters. Terry again explained the regulation. A short discussion followed. Ernie asked Terry if the Building inspector could tell him how many homes in the district are multi-dwellings; Terry said yes. When Terry receives that information, they would like to see if it could generate more revenue for water/sewer than raising the rates. If they find that more revenue can be generated by enforcing the separate meter regulation, they will then present the information to the Town Board.

Employee to be hired: Terry informed the Commission that he interviewed four people for the water & wastewater treatment plant operator position last week. Terry would like to hire Mark Abeel, who lives in Rudy, has 10 ½ years of experience, but no licenses. A short discussion followed. Terry will offer the job to Mark Abeel.

Water/Sewer Employee Salary increase: Harriet stated to Terry, the Town Board turned down the salary increase. Terry told Harriet they tabled the matter, because they would like more information. A short discussion followed on what information Terry has already given to the Supervisor.

Street Festival Committee: Terry told to the Commission that he received a letter from the Street Festival Committee (a copy was given to each commissioners) asking if water could be provided to the vendors at the festival. A short discussion followed. All Commissioners agree to provide water to the vendors at the Street Festival on August 7 & 8, 2004.

NYS Revolving Loan Fund: Terry told the Commission that he received information about a revolving loan fund which is good until October of 2005. A short discussion followed on how the revolving loan fund would work. The Commission is not interested in a revolving loan fund at this time.

Purchase Order Request sheet: Terry and the Commissioners reviewed the purchase order request sheet. All purchase orders were approved.

Car & Truck: Terry told the Commission that Carl Hornbeck will be having his yearly surplus sale and he would like to sell the 1994 Chevrolet Caprice and 1990 Chevy truck. He would like to know what they would like to get for the two vehicles. Terry said the car is in pretty good condition, but the truck is not. The Commissioners told Terry to take the best offer given in a sealed bid.

Vouchers were submitted for approval of payment.

Meeting adjourned at 8:40 p.m. on a motion by Harriet. Motion was seconded by Carol.

The next meeting is scheduled for August 23, 2004 at 7:00 p.m. at the Rosendale Recreation Center at 1055 Rte 32.

Respectfully Submitted

Theresa Heinitz

____________________________________________________________________________

Rosendale Water and Sewer Commissioners Monthly Meeting

August 23, 2004

Commissioners: Carol St. Rose, Ernie DeWitt, Ernie Kelder

Others: Terry Johnson

Meeting called to order at 7:00 p.m. on a motion by Ernie D. Motion seconded by Ernie K.

A motion by Carol to accept the July minutes, motion was seconded by Ernie K.

Rate Increase: Terry informed the Commission that Councilman Soule had asked him to do a break down on how much water is being used by the senior housing. There are forty units. Each unit used only 4500 gallons in the last quarter, so they are below the minimum. The senior housing is paying for more water then they are actually using. A short discussion followed. Terry then told the Board that this Board has asked him to find out how many multi-dwellings are in the district, that are known by the Town, and he did get the information. Theresa (w/s clerk) then took that information to see how much revenue could be generated if they were to charge for each unit in a multi-dwelling. The revenue does not come out as high as we thought it would. Increasing the rates for water and sewer will probably generate more revenue. A short discussion following.

Storage Tank Bib: Terry told the Commission he has not heard from the Town Board on whether they plan to put the bids out for the storage tank on Sand Hill for the repainting of the tank. The engineer also called to find out what was going on with the bids. He did talk to the Supervisor a while back but he has not heard back whether the bids will be going out or not. A short discussion followed.

Storage tank Cathodic Protection: Terry informed the Board that they had their annual inspection done on the storage tank’s cathodic protection unit and two electrodes are missing from the system. The gentleman who did the inspection gave him a price. The price to replace them will be $250 to $300. A short discussion followed.

A joint meeting with Town Board: Terry would like to have a joint meeting between this Board and the Town Board to iron out the issues concerning salaries, charging a fee for multi-dwellings or raising the water and sewer rates, instead of having letters and discussions going back and forth between the two Boards. Terry thinks it is time to sit down together and hammer out these issues. The Commissioners agreed on having a joint meeting. A joint meeting will be scheduled sometime after the Labor Day weekend.

Paying Mark & Joe for school hours: Terry stated to the Commission that Perry Soule had mentioned a while back that the Police dept. had to pay their officers for the hours while they attended school, so he did some research through the Department of Labor. What he found was if an employee is required to attended school as part of their job, he has to be paid for that time. Ernie D. asked when it is mandatory. Terry said yes. Mark and Joe will be paid regular pay or in comp time while attending school. A short discussion followed.

Purchase Order Request sheet: Terry and Commissioners reviewed the purchase order request sheet. All purchase orders were approved.

Vouchers submitted for approval of payment.

Meeting adjourned at 7:40 p.m. on a motion by Ernie K. Motion seconded by Ernie D.

The next meeting is scheduled for September 27, 2004 at 7:00 p.m. at the Rosendale Recreation Center at 1055 Rte 32.

Respectfully Submitted

Theresa Heinitz

_____________________________________________________________________________

Rosendale Water and Sewer Commissioners Monthly Meeting

September 27, 2004

Commissioners: Ernie Kelder, Carol St. Rose, Ernie DeWitt, Joseph Roddy, Harriet VanKleeck

Others: Terry Johnson, Jack Walsh, Perry Soule

Meeting called to order at 7:00 p.m. on a motion by Ernie K. Motion Seconded by Ernie D.

Jack Walsh: Jack Walsh came to the meeting to discuss the water/sewer rates for businesses in the Town of Rosendale. Jack stated that he would like to briefly discuss what he thinks will be happening with the parking on Main St., so they can understand what he is asking for with the water/sewer rates. Jack began by saying that he and several other town residents are trying to expand the commercial zone on Main St. What this will mean is anyone who buys a house on Main St. will probably be given the opportunity, with the new parking facilities that we are working on to do either a commercial or residential type business. If this type of growth does happen in the future, it will increase the parking and water/sewer; so one of the things that he would like to talk about is commercial business in the Town. When you have a commercial business that is not a place of assembly, like a restaurant or a movie theater, but one that does not use an excessive amount of water/sewer. I know this Board wants everyone in the district to pay their fair share and he agrees with that, but what he does not think is fair, is when a business is using less than the minimum and they are being charged the same rate as everyone else. What he would like to know is if there is anyway that they could come up with rates, for places of assembly and for minimum users. Jack told the Board that he is restoring a house on Main St which will have four meters. On the first floor I will have two tenants that will have only a toilet and a sink. Will you charge the same amount of money as you would a tenant on the upper floor in a one bedroom apartment? Jack asked Terry if people in a one bedroom apartment use the minimum or do they go over it. Terry said it all depends. He also mentioned that a lot of the senior citizens in the district do not use the minimum. They get a $70.00 bill and it been that way for a long time. The Commission told Jack that there are people in the district who just come for the summer or on the weekends and they don’t use the minimum, but they are also charged $70. Jack agrees, but they are residential where people live all the time, compared to a business where the usage will be minimal. When people have showers, tubs, sinks and all that, in a residential apartment, you don’t have that in commercial space. Joe would like to point out something. He does not know the figure or the percentage of people in the district who do not use the minimum. He thinks it is at least a third. Terry told Joe that it is not quite that much, but a good portion of them that don’t. Jack asked if they are talking about residential use. They said yes. Joe told Jack that the district has a little over five hundred customers and being small, they have the cost of a big unit where repairs and upkeep needs to be done. The point he is trying to make is this; there are homes that are abandoned, where there is no usage, it gets a leak, and the leak is undetected for months. This cost the district a fortune when it happens. For the district to give special rates to customers that are using less than the minimum, he does not think it will be possible. Terry asked Jack exactly what is he asking; that the $70 charge be reduced. Jack stated that he will be putting in four water meters. The two tenants downstairs who between the two of them, will use less then the minimum. Will he have to tell his tenants that they will have to pay $280 a year on top of paying their rent? Or he will pay the water bill, put in one meter and let both of his tenants use the same one. Will that be the right thing to do? No it would not. If you want to encourage people to try and do the right thing, it is not right to charge the same rate as a residential. Terry told Jack the way that the rules are set-up now, if you have a curb valve to your property with no house on it, you still get a minimum bill. If you give a special rate to one person, and the minute it leaks out, we would be prorating everyone in the district. Jack said if this Board is going to explore the option of giving different rates it should be characterized as follows: a residential house with a shower, bathroom facilities, where water is constantly be used, you have your minimum rate of $70. A commercial place like a restaurant or a Laundromat they would have a set amount for water usage. If it is a commercial place where there is only a toilet and a sink that would also be a set amount. A discussion followed on this matter. The Commissioners decided that the rates cannot be changed.

A motion by Ernie D. to accept the August minutes, motion was seconded by Ernie K.

Perry Soule: Perry would like to say one thing about changing rates for water/sewer. Before the water department can consider any kind of decrease in the rates, the department must come up with more revenue. A short discussion followed.

Rate Increase: A sheet was given to each Commissioner showing two options on increasing the rates for water and sewer. Terry explained that the first set of figures show how much water was consumed in the last twelve months. Then the figure is broken down showing how much is consumed by water/sewer accounts and how many gallons are used by water only accounts. The sheet then shows how much revenue is generated at the old rate. The next set of figures shows how much revenue would be if the rate for water/sewer is raised to $41.50 and if they are raised to $42.50. On the second page Terry shows how much revenue is made after the minimum deducted and sold by 1000/gallons inc. He then shows how much revenue can be made if the per 1000 rate is raised to $4.00 and what the revenue would be if raised to $4.25.A short discussion followed on this matter. Perry then asked Terry if his 2005 budget will be increasing. Terry stated that his budget for sewer actually went down $3,000 and water went up $3,000. Perry asked how he did that. Terry explained how. A short discussion followed on how much revenue could be generated if they go with option #2, rate increase. Joe would like to know if regulation 73.18 separate meters is going to be enforced. Terry explained each meter cost $70. To have one of his workers install it, that’s another $15 to $20, which cost the district. Joe said that the regulation does not say that a meter has to be installed. Terry agrees, but most of the customers will go that route. Perry told Joe that he is talking about spending money. Perry told Joe how much he spent last year for water only. Perry explained if the water dept revenue is increased to $385 per year for a basic w/s customer that does not go over the minimum, the dept will still be well under what the percentage of customers are paying. Joe says he agrees with increasing the rates, but at the same time corrected the system, make the customers with multi-dwellings pay the additional charge for each unit in that dwelling. Perry asked "What do you mean?" Carol said for example, the Astoria Hotel staying on one meter, when it is a multi-dwelling. Perry stated to Carol, let’s go to the law and yes he does agree the law should be enforced. Perry read the law from his copy of the Town of Rosendale code book. Perry and the Commission do agree to charging homeowners with multi-dwellings a service charge for each unit. A short discussion followed on this matter. Carol would like to make a motion to enforce regulation 73.18 separate meters, to be made effective January 1, 2005 and to give proper notice to all property owners in the district. Before Joe seconded Carol’s motion, Ernie K. asked, "Do you think we should increase the rates plus enforce regulation 73.18 at the same time?" Carol said then how should we do it? Ernie stated by a little separation. Terry thinks it should be phased in, it cannot be done all at once. Terry then told the Commission that he is going to compose a letter for the Supervisor to read. If he approves the letter, it will be sent to all of our water/sewer customers. The letter will outline all of the reasons for the rate increase. Ernie D. asked what rate option have we decided to go with. Carol stated that she is withdrawing her earlier motion. Perry stated that before a motion is made on which rate increase they are choosing, he would like to know if they are going to also address the fee for doing a water tap and if they are going to charge a permit fee for water hook-ups. Terry showed Perry a letter that was send to the Supervisor back in April. The letter stated that at this time a $50 fee is being charged for water tap and that no fee is being charged for the water permit. The letter also stated that the Commission had decided the fee for tapping should be raised to $250.00 and a $25.00 fee should be charged for the permit. Perry asked if it got passed. Terry said no. The Water/Sewer Board is recommending to the Town Board that the rate for water/sewer be increased to $42.50 for the first 5000 gallons and that the rate for usage over 5000 gallons for water/sewer be increased to $4.25/1000. Carol asked Terry if he going to mention the fee increase for doing a water tap and charging a fee for a water permit. Terry said yes. Perry also thinks that Terry should address some of the other fees that are mentioned in the code book. A short discussion followed.

Storage Tank – Sand Hill: Ernie K. was told by Terry that he received a letter from Underwater Solutions. This was the company who did the inside inspection of our storage tank on Sand Hill. He thinks they should have it done again because he is worried about the condition of that tank. The company mentioned in their letter that they will be in this area. He thinks they should get a price of what it would cost for them to come back out and do another inspection. All Commissioners agreed with Ernie. Terry stated that he will get a price quote from the company.

Vouchers were submitted for approval of payment.

Meeting adjourned at 8:30 p.m. on a motion by Harriet. Motion seconded by Ernie K.

The next meeting is scheduled for October 25, 2004, at 7:00 p.m. at the Rosendale Recreation Center, 1055 Route 32.

Respectfully Submitted

Theresa Heinitz

_____________________________________________________________________________

Rosendale Water and Sewer Commissioners Monthly Meeting

October 25, 2004

Commissioners: Ernie DeWitt, Harriet VanKleeck, Ernie Kelder, Carol St. Rose

Others: Terry Johnson, Perry Soule

Meeting called to order at 7:05 p.m. on a motion by Harriet. Motion seconded by Ernie D.

Prior to accepting the September minutes Harriet would like to make a correction on the second page. Harriet explained that they had a long discussion with Jack Walsh on charging a different water/sewer rate for businesses in the district and the last line reads "A discussion followed on the matter." The minutes do not state what our opinions were and what they decided on this matter. Harriet would like the minutes to state that all of the Commissioners agreed that the rate cannot be changed. A motion was then made by Harriet to accept the minutes. Motion seconded by Ernie D.

Letter to Customers: Harriet told Terry she received his letter concerning the rate increase, he has one typing error. The line reads: Sewer: Old rate $35.00 fist 5,000 gals, it should be first. Harriet also suggested that Terry show the break down of the 17.6%. The break down would be $1.15 a week, additional that the customers would be paying. A short discussion followed. The Commissioners agree that Terry should put the break down amount in the letter. Terry will do what the Commissioners suggest.

Water Test: Perry S. asked Terry if he had received the results back on the water sample. Terry said no and it will probably be another week or so before they do. Terry said he was not sure which commissioners went to the Town Board meeting and heard the news on the dioxin. Terry explained that Bob had approached him on 8^th of October; told him one of the reasons the developers of the Creek Locks Commons project left, was because there was a possibility of dioxin in soil. They think the dioxin came from a paper mill up in the Ellenville area and explained how it came to be in this area. Bob contacted the EPA, The state and Ulster County Health dept; they did not seem to concerned about it, but because our water department’s well is on the property, we should have the water tested. A sample was sent out on the 12^th of October, the results should be back by Tuesday or Wednesday of next week. He can call and get a verbal on the results next week. Terry will let the Commission know the results of the test when he gets them. A short discussion followed on what will have to be done if the results come back positive.

Storage tank inspection: Terry informed the Commissioners that he got a price quote on the cost to do the inside inspection of the Sand Hill storage tank; each Commissioners should have received a copy in the mail. Terry suggested if they decide to do the inspection they go with the option two – inspect and clean up to 6" of sediment which will cost $2,950.00. A short discussion followed. The Commissioners agree with Terry to go with the second option at the cost of $2,950.00.

Roof on Chlorine building: Terry told the Commission that the Chlorine building at the still pond has a flat roof and when he went into the building the other day he notice black mold on the sheet rock near the ceiling. He had Joe check it out; he found water was getting under the dip edge and the wood is rotting away. The cost for the material will be $130.00. Terry then told the Commission how they plan to fix the roof. All Commissioners agree to have the roof fix on the Chlorine building.

1994 Caprice Car: Terry informed the Commission that when they put the 1990 Chevy truck and 1994 Caprice car up auction, they received $1,800 and change for the truck, which was the minimum bid. The car minimum bid was set at $1,200 and the highest bid was only $600, so the Town Board rejected the bid. Carl suggested that we put the car up for sale at the plant on Creek Locks; the car sold for $1,000. Terry told the Commissioners who the buyer was.

Purchase Order request sheet: Terry and the Commissioners reviewed the purchase order request sheet. All purchase orders were approved.

Vouchers were submitted for approval of payment.

Meeting adjourned at 7:40 p.m. on a motion by Carol. Motion seconded by Ernie K.

The next meeting is scheduled for November 22, 2004 at 7:00 p.m. at the Rosendale Recreation Center, 1055 Rte 32.

Respectfully Submitted

Theresa Heinitz

_____________________________________________________________________________

Rosendale Water and Sewer Commissioners Monthly Meeting

November 22, 2004

Commissioners: Harriet VanKleeck, Joseph Roddy, Carol St. Rose

Others: Terry Johnson

Meeting called to order at 7:50 p.m. on a motion by Carol. Motion seconded by Joe.

A motion by Harriet to accept the October minutes, motion was seconded by Carol.

Public Hearing – Dec. 1: Terry stated that a suggestion by a customer to keep the current rate of $35.00 for the first 3,000 gallons or less and anything over the 3,000 gallons would be charged the new rate of $42.50 for the first 5,000 gallons and $4.25 per 1,000 gallons over the 5,000 gallons. He thinks it is kind of late to change things considering the public hearing has already being scheduled for Dec 1^st and the letter stating the increase has been sent out. Joe thinks it will be good for the people who are on fixed incomes. Harriet also thinks it would be good PR. Carol said, "Why don’t we make the suggestion at the public hearing and the people who give us flak can vote on it." Terry said this was a perfectly good suggestion but it is too late; letters have gone out to customers and he doesn’t want to have to do an amended letter. Harriet disagreed, we just tell the people the reason for the change. Terry said what about the people who don’t come to the hearing and most likely it will be the ones who will get that benefit of not using the 3,000 gallons that will not attend. Joe stated that he thinks most of the elderly will attend the public hearing. Terry stated that since the letter went out he has not received a single phone call. Harriet said the "old timers" will not be the ones’ to complain; most of the complaints will probably come from the businesses in Town. Terry said that the rates should be left "as is" and should be examined every two years, like it or not with no excuses. He further stated that Pat Marsh asked for an increase every year and was turned down; now we are asking for a 17% increase, the largest increase in the history of the district. A short discussion followed. It was decided that the rate increase stated in the letter sent to customers will stay. At Terry’s request all Commissioners agreed to attend the public hearing on Dec 1, 2004.

Storage Tank cleaning: Terry informed the Commission that at this time no date has been set for the cleaning of the storage tank on Sand Hill.

Dioxin Test Result: Terry told the Commissioners that the Dioxin test results came back and no presence of dioxin was in the water.

Grant: Terry stated that Supervisor Gallagher is trying to get a grant to repaint the storage tank on Sand Hill.

Water/Sewer district expansion: .Terry told the Commission that Don’s Garage will no longer exist; it is being replaced with a 60 space

"park & ride" lot and one small building where the buses will pull in. Harriet

questioned if the whole business was going; Terry said no, one of his buildings will stay and he will keep a small portion of the property. Terry showed the Board a picture of the building and explained how the buses will come into the lot. The interior of the building will have two bathrooms and vending machines. Water is already on the site. Harriet asked who is paying for this. Terry explained that Don will be paying for which the State will reimburse him and then they will pay him rent. Joe asked if the garage building with the apartment on top will hook into the sewer. Terry said "yes if the sewer comes up there. Basically that requires extending the boundaries of the sewer district, which at this time stop at the far end of the plaza." Joe asked did they come up with a design to tie into the sewage; Terry said that he is not sure but the district will not be paying anything for the system upgrade. Terry showed the Commissioners on a map where the district ends at this time and how it will be extended. Joe said that before any decisions are made by this Board, we want to know how many units are hooking into the sewer district. Harriet told Joe "we can’t make a decision we have nothing to say about it." Joe asked why not. Terry said that Town Board made the decision. Joe asked why isn’t it being brought before our Board? Terry replied that it was to make this Board aware of what is going on in the district. Joe said that he would still like Terry to ask the Town Board how many units will be hooking into the sewer district; he thinks this is a fair question. Terry agreed. A short discussion followed.

Purchase order request sheet: Terry and the Commissioners reviewed the purchase order request sheet. All purchase orders were approved.

Vouchers were submitted for approval of payment.

Meeting adjourned at 8:35: p.m. on a motion by Harriet. Motion seconded by Carol.

The next meeting is scheduled for December 27, 2004, at 7:00 p.m. at the Rosendale Recreation Center, 1055 Rte 32.

Respectfully Submitted

Theresa Heinitz

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Rosendale Water and Sewer Commissioners Monthly Meeting

December 27, 2004

Commissioners: Ernie Kelder, Joseph Roddy, Carol St. Rose

Others: Terry Johnson, Perry Soule

Meeting called to order at 7:45 p.m. on a motion by Joe. Motion seconded by Carol.

A motion by Joe to accept the November minutes, motion was seconded by Carol.

Employee’s Schooling: Terry told the Commissioners that both Mark and Joe have taken and passed the water course. Joe will receive his license in April and Mark will get his in August; the reason why each will be receiving them a different time is because an employee must physically work at a plant for a one year. Terry informed the Board that the wastewater course will be held every Tuesday and Thursday, starting January 4, 2005. The course is a four month course and the cost is $1,500 for each employee. A short discussion followed.

Accident at the Snyder Mine: Terry asked the Commissioners if they heard about the accident at the Snyder Mine. They did. Terry stated that something has to be done to minimize the district’s liability with the mines. A discussion followed on what should be done. No decision was made at this time.

Water district – High Falls: Terry told the Commission that he met with a gentleman from the EPA out of New York City, who will be designing the High Falls water system. The reason for the meeting was to discuss joining our system with the High Falls system. The original plan was that the two systems would be kept separate. The reason he would like to join the systems is because High Falls needs a source of water for backup. He asked how much water could we supply to them if they needed water and I told him about 40,000 gallons. He said that is half of what they would need. Ernie K. would hate to see us get involved with New York City. A short discussion followed on this matter. Terry told the Commission that a lot of agreements would have to be worked out before any decisions can be made on this matter.

Civil Services status: Terry stated to the Commissioners that he passed the civil service test for Superintendent and that he is number one on the list.

Storage tank on Sand Hill Rd: Terry informed the Commission that the storage tank on Sand Hill Road was cleaned and inspected on December 22. He has not yet received the report from the company, but he should have it by the January meeting. A short discussion followed.

Purchase order request sheet: Terry and the Commissioners reviewed the purchase order request sheet. All purchase orders were approved.

Vouchers submitted for approval of payment.

Meeting adjourned at 8:15 p.m. on a motion by Joe. Motion was seconded by Ernie.

The next meeting is scheduled for January 24, 2005 at 7:00 p.m. at the Rosendale Recreation Center, 1055 Rte 32.

Respectfully Submitted

Theresa Heinitz